Invoice generator

The PDF is real text, not a picture

Every figure on the invoice is selectable, searchable and copyable. That sounds like a detail until the first time a client's accounts department tries to paste your total into their system, or you search a folder of two hundred invoices for the one that mentions a particular job. Generators that render an image and wrap it in a PDF fail both, and you cannot tell which kind you have until someone else complains.

Three things that go wrong on invoices

Columns that do not add up. If a tool sums the exact prices and rounds once at the end, the printed lines can disagree with the printed total by a penny. It is arithmetically defensible and it looks like a mistake, which is worse. Here each line is rounded to the smallest unit of the currency before it is added, so the column you can see is the column that was summed.

Currencies that do not have two decimal places. Yen and won have none: ¥1,000 is a thousand yen, not ten. A generator that assumes hundredths everywhere misprices a Japanese invoice by a factor of a hundred. The currency you pick decides the arithmetic here, not an assumption.

Gaps in the numbering. Sequential, gapless numbering is a legal requirement across much of the UK and EU and the first thing an auditor checks. If you void an invoice, issue a credit note against it rather than deleting it and reusing the number.

Getting paid faster

Put the due date on it, not just the issue date — "payment due within 30 days" is far weaker than a date somebody can see has passed. Put the bank details on the invoice itself rather than in the covering email, because the invoice is the document that gets forwarded to whoever actually makes the payment. And send it the day the work finishes: the single largest cause of late payment is late invoicing.

What this does not do

It does not track what you have sent, chase payment, or file anything with a tax authority, and it is not advice about your own tax position. It makes a correct-looking PDF very quickly and then gets out of the way. Invoice requirements vary by country and by whether you are registered for VAT or GST — worth ten minutes on your own tax authority's website before the first one goes out.

Questions

What has to be on an invoice?

In most countries: the word "invoice", a unique number, the date, your name and address, the customer's name and address, a description of what was supplied, the amount due, and — if you are registered for it — your VAT or GST number with the tax shown separately. Requirements differ by country and by whether you are tax-registered, so check your own tax authority for the specifics before sending your first one.

How should I number invoices?

Sequentially, with no gaps. That is a legal requirement in much of the EU and UK, and it is what an auditor looks for first. A prefix and a year — INV-2026-001 — keeps them sorted and makes it obvious when one is missing. Never reuse a number, and never renumber an invoice you have already sent; issue a credit note instead.

Why does my currency show as a code instead of a symbol?

Because the standard PDF fonts can only encode Latin-1, which covers £, $ and € but not ₹, ₩ or ₽. Rather than fail to build the PDF at all, the generator writes the three-letter code — INR 1,200.00. That is unambiguous and is what most accounting software prefers on a cross-border invoice anyway.

Can I bill in fractions of an hour?

Yes. Quantity accepts decimals, so 7.5 hours at 90 an hour works exactly as you would expect. Each line is rounded to the currency's smallest unit before it is added up, so the column you can see always adds up to the total printed underneath it.

Does it remember my business details?

Your own name, address, tax number and bank details are kept in this browser so you do not retype them every month. Your client's details are deliberately not kept — those change with every invoice, and one client's address appearing on another's invoice would be a genuine problem. Everything stays on your device; there is a Clear button under the From box.

Is my invoice uploaded anywhere?

No. The PDF is built in this page by your own browser and never leaves the device. That matters more here than on most tools: an invoice carries your bank details, your client list and your rates, which is exactly the information you should not be posting to a stranger's server to get a PDF back.

Can I email the invoice from here?

No — that would need a server, and there is not one. Download the PDF and attach it to your own email, which also means it is sent from your address and lands in your sent folder where your accountant can find it.

What BriskFile will not do to you

• Your files never leave your device

  Every conversion runs in your browser. Open DevTools, watch the Network tab, and you will see no upload — because there is not one.

• No account, no email, no watermark

  Nothing to sign up for and nothing stamped on your images. There is no step between choosing a file and getting it back.

• No limits at the download button

  No daily cap, no file counter, no "upgrade to download". If the tool starts a job, it finishes it.

• Checkable, not just claimed

  Open the Network tab and convert something — nothing goes out. Or load the page, disconnect, and watch it keep working: the tool is already on your machine, and your file never leaves it.